It has come to the attention of the Board that there is a need for two generic forms relating to sections (a) and (b) of K.A.R. 63-7-2, which addresses recordkeeping requirements of Kansas crematories. The forms to use are:
For requirement in (a) of K.A.R. 63-7-2
For requirement in section (b) of K.A.R. 63-7-2
63-7-2. Crematory operator in charge; recordkeeping. (a) The crematory operator in charge shall furnish to each person who delivers human remains to the crematory a receipt showing the date and time of the delivery, the name of the person from whom the human remains were received, the name of the person who received the human remains on behalf of the crematory, and the name of the decedent. The crematory operator in charge shall retain a copy of this receipt in its permanent records.
(b) Upon the release of cremated remains, the crematory operator in charge shall furnish to the person who receives the cremated remains from the crematory a receipt signed by the person who receives the cremated remains and showing the date of the release, the identification number of the deceased, and the name of the decedent. The crematory operator in charge shall retain a copy of this receipt in its permanent records.
(c) Required records. Each crematory operator in charge shall create and maintain on the premises an accurate record of every cremation provided. The records shall include all of the following information for each cremation:
(1) The name of the person, funeral establishment, or
branch establishment delivering the body for cremation;
(2) the name of the deceased and the identification number assigned to the body;
(3) the time and date of acceptance of delivery;
(4) the date that the body was placed in the cremation chamber;
(5) the date and the name of the individual receiving the cremated remains;
(6) the name and address of the person who signed the authorization to cremate; and
(7) all supporting documentation, including the coroner’s permit to cremate and the authorizing agent’s authorization to cremate.
(d) The records required under subsection (c) shall be maintained for a period of five calendar years after the
release of the cremated remains. Following this period, the crematory operator in charge may then place the records in storage or reduce them to microfilm, microfiche, laser disc, or any other method that can produce an accurate reproduction of the original record, for retention for a period of seven calendar years from the date of the release of the cremated remains. At the end of this period, the crematory operator in charge may destroy the records by shredding, incineration, or any other manner that protects the privacy of the individuals identified.
(e) The crematory operator in charge shall maintain a permanent record of the name of the deceased and the date the deceased’s body was cremated.
(f) The crematory operator in charge shall maintain a permanent record of all cremated remains disposed of by the crematory. (Authorized by and implementing K.S.A. 2001 Supp. 65-1723, 65-1762, and 65-1766; effective May 17, 2002.)